Expense reporting. Two words that make most employees groan — and most finance teams brace themselves. Between lost receipts, illegible scans, and endless manual data entry, the traditional process is nobody's idea of a good time.
MYOB Acumatica's Expense Receipt Management feature changes the game. Using AI-driven data extraction and the MYOB Acumatica mobile app, it turns expense reporting from a dreaded chore into a quick, painless process.
What Makes It Different
Capture Receipts With Your Phone
Gone are the days of hoarding crumpled receipts in your wallet or stuffing them into envelopes at the end of the month. With the MYOB Acumatica app, employees simply snap a photo of their receipt the moment they get it. The system automatically collects and queues it for processing — no manual entry, no filing, no fuss. Whether it's a coffee with a client or a flight to a conference, every expense is captured on the spot.
AI That Reads Your Receipts
Here's where the real magic happens. AI-driven data extraction pulls the key information from each receipt — date, amount, supplier name — and populates the relevant fields automatically. This means fewer errors, more accurate expense reports, and a lot less time spent squinting at faded thermal paper.
Streamlined Approval Workflows
Once an expense claim is submitted, managers can review and approve pre-filled reports with confidence. The data is already there, accurately captured and clearly presented, making the approval process faster and more reliable.
Getting Started in Three Steps
Setting up Expense Receipt Management is quick and simple:
Step 1: Access Expense Management Settings. Navigate to the Expense Management section in MYOB Acumatica's configuration menu. This is where you'll enable and customise receipt management features for your organisation.
Step 2: Capture receipt data. With the feature enabled, employees can use the MYOB Acumatica app to photograph receipts. The AI automatically extracts the supplier name, amount, and date — no typing required.
Step 3: Manager review and approval. Once an employee submits their expense claim, managers review and approve it through the standard workflow. The heavy lifting is already done.
Handling the Tricky Bits
Not every receipt is perfectly clear, and that's okay. Faded print, partial information, or unusual formats are a reality of business expenses. When dealing with incomplete or unclear receipts, the system makes it easy to flag exceptions for further review. Encouraging employees to provide additional context or supporting documents — such as a quick note about what the expense was for — helps clarify any ambiguities and keeps your financial records accurate and compliant.
The Bigger Picture
Automating expense management isn't just a nice-to-have — it's a meaningful productivity boost for the whole organisation. Your employees spend less time on admin and get reimbursed faster. Your finance team deals with fewer errors, fewer discrepancies, and less back-and-forth chasing missing information. And your organisation stays compliant without the manual overhead.
When you add it all up, it's the kind of change that makes everyone's day a little better — and your month-end close a lot smoother.
Watch our step-by-step demonstration video to see Expense Receipt Management in action within MYOB Acumatica.
Turning on MYOB Acumatica's AI features
Before you can start using MYOB Acumatica's AI features, you need to go to the Enable/Disable Features screen (CS100000) and turn them on.
Log in to MYOB Acumatica as an administrator, and go to Enable/Disable Features (CS100000).
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Click Modify.
The feature tickboxes become active.
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Select all of the following features:
- Image Recognition for Expense Receipts
- AP Document Recognition Service
- Experimental Features
- Intelligent Text Completion
- Detection of Numberic Anomalies in Generic Inquiries
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Click Enable to save the changes.
You're ready to start using the new features! For your next steps, see:
Getting started with intelligent text completion
Getting started with AP document recognition
Getting started with image recognition for expense receipts
Getting started with anomaly detection in generic inquiries
