Construction workflows get a big glow-up: you can now work with single or multi-projects on a single AP/PO/Subcontract, correct pro-formas that include T&M, create time-sensitive cost projections (with a new analytics view), issue to projects from free stock without manual transfers, and speed up final lien waivers. Reporting also sees meaningful tweaks across WIP, bonding, AR/AP and retainage.
Why this matters
These changes reduce duplicate data entry, cut manual reconciliations and transfers, and make billing and forecasting more in line with to how construction businesses actually operate (especially with mixed T&M/progress jobs and project-specific inventory).
What’s new & how it works
1) AP/PO/Subcontracts support single or multiple projects in one document
The “Require Single Project per Document” preference is gone. If your lines span projects (or include non-project), the header now shows <Multiple projects> on Bills, POs, and Subcontracts—making mixed documents first-class. Retainage AP lines also keep full project metadata, and Pay by Line is available regardless of whether lines exist yet.
A bill with multiple projects in its lines
2) Correct pro-formas that include T&M (not just progress)
You can now Correct a released pro forma even if it has T&M lines. The system creates a new revision on hold, lets you fix T&M, and on release auto-creates and applies the reversing AR document, closing the loop and updating actuals. The Correct action is available even if the Construction feature isn’t enabled; the AR Doc. Status box shows where AR is up to.
The correction pro forma invoice that has been released
3) Cost Projection by Date + Project Financial Vision
Create projections effective on a specific date, tweak Projected CAC/CTC/% Complete, copy from a prior released projection (keeps your manual CAC changes where appropriate), and release them to feed WIP when you set Planned Cost Estimation = By Cost Projection. Drill into the new Project Financial Vision for timeline analysis and grouping (task, account group, inventory, cost code), and a project dynamics chart.
The Project Financial Vision form
UI elements on the Project Financial Vision form
Chart prepared for the selected cost projection
4) Project inventory: use free stock (safely) & see it faster
Projects that track by Project Qty/Cost can now Allow Issue from Free Stock. The system auto-handles the transfer behind the scenes; you can also set a Default Inventory Source for Projects per item (Project Stock vs Free Stock), see Inventory Source on transaction lines, and split lines when project stock is short. New Current/All Project Inventory side-panel tabs displays availability instantly; when a project ends, use Transfer Inventory to Free Stock to clear leftovers.
The new check box in the project settings
Stock item settings
5) Final lien waivers at scale
Mark final lien waivers either from Compliance Management (new Set as Final button) or Print/Email Lien Waivers (new Set as Final action). Extra columns (Subcontract Total, PO Total, PO Number) help you filter to what’s ready.
The Set as Final button
6) Reporting polish: Construction Bonding, AR/AP, Retainage
Bonding now has a Planned Cost Estimation switch (Cost Budget vs Cost Projection) and renamed columns (Earned Revenue, Billings to Period, Costs to Period), with updated calculations for Contract Amount, Cost/Projected Cost to Complete, etc. AP & AR Documents by Customer/Project allow for reporting on “Open and Closed Documents,” Project Manager filter, “Show Active Projects Only,” and added totals; retainage registers gained a Non-Retain. Paid column.
The new report parameter
7) Bonus: Project Quotes in the mobile app
Create, edit, approve (with workflow), and convert project quotes on mobile; known limitation: you can’t create from an Opportunity if it has required custom fields—use web for those.
Project quote in the mobile app
“Do this now” checklist
- AP multi-project: Update SOPs for mixed-project bills/POs. Validate retainage line mapping.
- Pro forma corrections: Allow accountants to correct T&M pro-formas; review the new AR Doc. Status on the Financial tab.
- Cost projections by date: Standardise projection dates, enable By Cost Projection for WIP where you want time-sensitive numbers, and adopt Project Financial Vision in reviews.
- Inventory: For each project template, decide on Allow Issue from Free Stock; for key items, set Default Inventory Source for Projects. Show the new Current/All Project Inventory side-panels to PMs.
- Lien waivers: Add the Set as Final action into your monthly close checklist.
FAQs
Q: Can I use free stock on every project line now?
Only if the project (or template) has Allow Issue from Free Stock enabled; otherwise the system issues from the project stock layer. You can also set per-item defaults and see/override Inventory Source on documents.
Q: Will WIP use my new projections automatically?
If you release a cost projection with an effective date and run WIP with Planned Cost Estimation = By Cost Projection, WIP uses the most recent released projection effective on or before the WIP as‑of date/period. Tip: Validate in a sandbox for a month‑end before switching your live WIP to projections.
Q: Who can correct pro-formas and override Inventory Source?
Limit both to senior roles. Use access rights to restrict the Correct action and the Inventory Source override field and add an approval step if required.
Q: Can we compare projections over time?
Yes. Use the new Project Financial Vision to analyse trends across projections (by task, cost code, account group, or inventory) and export if you need offline comparison.
Q: Where do I turn on 'By Cost Projection' for WIP?
In WIP processing parameters for your selected projects. Run a dry run first and verify the impact against prior months.
Notes & gotchas
- Mixed-project documents: header shows <Multiple projects>—that’s expected. Check any approvals/imports/report filters that referenced header level project fields, if you previously enforced Single Project per Document.
- Side-panel inventory tabs require Project-Specific Inventory feature.
- Inventory: Free stock issuing respects overrides and may split lines when project stock is short—train users and review audit trails.
How Avanza Solutions can help
- Forecasting & WIP: Implement Cost Projection by Date, governance for releases, and roll the Project Financial Vision into your monthly reviews.
- Inventory: For each project template, decide on Allow Issue from Free Stock (test in a sandbox first and define who can override Inventory Source). For key items, set Default Inventory Source for Projects. Train warehouse/PM teams on when to use free vs project stock and enable the new Current/All Project Inventory sidepanels on PM workspaces.
- Close process: Automate compliance documents (e.g., statutory declarations/lien waivers where applicable), refresh AR/AP & bonding reports, and align retentions and payment claim workflows with NZ practice.
Want to see these new capabilities in action, or need support configuring your system so every update delivers for your business? Get in touch with your dedicated MYOB Acumatica consultant today.
